Please note this only applies to Suppliers of Pharmaceutical product to Oxford Health NHS FT and Oxford Pharmacy Store (OPS) and there are no changes to customer invoices.
Oxford Health NHS Foundation Trust have introduced a new automated electronic invoice system to streamline the invoicing process.
Please could you update your systems so that invoices are only sent to purchaseinvoices@oxfordhealth.nhs.uk and meet the following requirements.
- – Invoices must be in PDF format.
- – Only 1 invoice can be included within the PDF.
- – Each email should only contain 1 PDF invoice and any relevant backing documents.
- – If backing documents are provided as a PDF, these should ideally be contained within the same PDF file as the invoice.
- – Backing documents in other formats are permitted, this includes Word and Excel.
- – Any Purchase Order (PO) numbers must be quoted on the invoice (It is not necessary to include a copy of the Purchase Order).
- – If you do not have a PO number, please mark the invoice FAO your Oxford Health NHS FT contact.
The following cannot be accepted.
- – Zip files.
- – Password protected files.
- – Links to download invoices.
- – Invoices not in PDF format.
Please ensure that any invoices submitted meet the HMRC requirements for invoices- Invoicing and taking payment from customers: Invoices – what they must include – GOV.UK (www.gov.uk).
All invoices must be addressed to Oxford Health NHS Foundation Trust, Accounts Payable, Corporate Services, Littlemore Mental Health Centre, Littlemore, Oxford, OX4 4XN, otherwise they will be rejected and cause a delay in payment.
Any queries on invoices and statements should continue to be sent to creditors@oxfordhealth.nhs.uk for the Accounts Payable team to review and respond. Please only send further copies of invoices if specifically requested by the Accounts Payable team.
If you have any queries, please do not hesitate to contact the oxford Pharmacy Store Finance Team on
Email: ops.finance@oxfordhealth.nhs.uk
Tel: 01865 904 194
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